Accounting package
- 60 documents included — incoming and outgoing invoices
- Extra document CZK 45, known in advance
- If you go over the limit of your package, we will let you know by e-mail and offer you a larger package
- Kept in POHODA
By package
The annual financial statements and corporate income tax return are included only in package L, otherwise CZK 7,900 a year. From 300 documents a month we calculate the price individually — there is deliberately no tier above L, since the work itself changes shape at that volume. The personal income tax return is not part of the monthly package — you order it separately for CZK 2,900. A document above your package limit costs CZK 45 regardless of which package you have — it is drawn from a prepaid credit, not billed at month's end.
Eight rules for your documents
These aren't terms and conditions — they're a guide to paying less. Meet these eight rules with your documents and we process them by machine, with no manual-work surcharge.
- 1
The invoice is a PDF with a text layer, not a scan or a photo
There's nothing to read in a scan — we have to process the document by hand.
Download the document as a PDF from your invoicing system or online banking; don't photograph it. If a supplier sends you a paper invoice, ask them to e-mail it instead.
A CZK 20 surcharge per document.
- 2
Outgoing invoices come from one system and arrive automatically
A consistent document format is the single strongest thing you can do for us as a client.
Issue invoices from one place — your invoicing system, your online shop or your accounting software — and set it up to send them to us automatically. Invoices typed by hand in Word or Excel all look different and have to be retyped.
A CZK 20 surcharge per document.
- 3
One file equals one document
Forty invoices in one PDF have to be cut apart by hand before processing can even start.
Send each invoice as a separate file. Don't merge them into one PDF and don't put more than one document on a page.
A CZK 20 surcharge per document.
- 4
Bank statements arrive automatically, from every account, for the full period
A missing statement doesn't just break its own document — it stops matching for the whole month.
Turn on automatic statement delivery from every account — including the ones you use only occasionally — and for the full month, not just the days something moved.
A CZK 20 surcharge per document.
- 5
The document belongs to your company, meets the VAT Act's tax-invoice requirements (including the date of taxable supply for VAT payers), and its totals add up
The wrong company, a missing date of taxable supply, or an amount due that doesn't match the VAT summary mean the document can't be posted safely.
Before you send a document, check three things: your company and company ID are on it, the date of taxable supply is on it, and the amount due matches the VAT summary. If it doesn't, ask the supplier for a corrected document.
We won't post the document until it's resolved — you get a message describing the issue and a choice: send a corrected document, or ask for a manual review. If the issue is confirmed, a CZK 20 surcharge applies; if the document turns out to have been fine, we charge nothing.
- 6
The variable symbol on the payment matches the one on the invoice
Without a matching symbol the payment doesn't match itself, and we have to track it down by hand.
Fill in the variable symbol from the invoice when you pay. If you pay by scanning the invoice's QR code, it's filled in automatically.
Extra work at CZK 2,500 / h — always only after being told in advance, never without your knowledge.
- 7
Complete documents by the 10th of the following month
A document that arrives after the cut-off means re-posting, not just an extra entry.
Send everything by the 10th of the following month — including cash receipts and card payments, which get forgotten most often.
Extra work at CZK 2,500 / h — always only after being told in advance, never without your knowledge.
- 8
A company account kept separate from personal, cash used only as an exception
A cash document has no counterparty on the bank statement — it can't be matched automatically.
Pay by company card instead of cash and the document matches the statement on its own.
A CZK 20 surcharge per document — a client with regular cash use gets an individual price.
We don't charge surcharges or extra work in the first three months — a new client usually can't meet all eight rules from day one. Your monthly report shows what each issue would have cost, but nothing is billed.
How it works
- 1
You write to us and we verify your identity
You tell us which package you're interested in, and we verify your identity — required by anti-money-laundering law.
- 2
You sign an engagement letter
You fill it in on screen and send it back to us. It sets out the terms of the bookkeeping — the price, the scope of work and the notice period.
- 3
Each month you send us your documents
You send us the invoices, receipts and statements for that month.
- 4
We book them
We process the documents and post them in our Pohoda accounting software.
- 5
If you're VAT-registered, we file your VAT return too
If you're a VAT payer and have that service ordered, we prepare the VAT return from your posted documents and file it with the tax office.
- 6
We watch your package limit
If your monthly document count goes over your package, we let you know and recommend a larger one. Until then, each extra document costs CZK 45.